the exhibitors faqs
We have put together some important information for all you exhibitors attending this years NOR-CON, because that’s how much we love to look after you all.
Anything that we haven’t covered below and you need an answer, just ask us via the form provided.
Pitches come in three Class sizes, A. B and C.
Class A pitches are largest 2.5m wide x 2m with 2x tables, 2x chairs Class B Pitches are 2m x 2m with table and chair supplied and back onto a wall Class C Pitches are central and are 2m x 2m with Table & Chair supplied
Exhibitors are not permitted to erect any shelving or tables outside of their pitch area without explicit permission from The Organisers.
Please see the dealer booking page for more details.
Setup is available from 15:00 on Friday 28th September 2018 until 20:00. We would advise Exhibitors to set up as early as possible.
Setup Saturday 29th September 2018 will be from 05:30 until 09:00 latest.
All Exhibitors pitches MUST be setup and completed and any walkways cleared by 09:00 on the day of the event. Doors will be secured at 09:00 and no exterior access granted after this time for security reasons.
The Organisers reserve the right to refuse admission to Exhibitors on late arrival.
There is NO cleardown permitted until after 16:00 hrs when the event officially closes.
All pitches must be cleared down and out of the venue by no later than 20:00.
Traders/Exhibitors are responsible for clearing their own rubbish away. All items and rubbish must be removed after the event and Exhibitors may be charged for any items and/or rubbish remaining on site or any cleaning that is necessary due to them.
All traders must be selling or trading goods and services that are condusive with the theme of TV, Film, Comics etc.
Traders/Exhibitors this means that we will not accept any traders or exhibitors that we deem do not fit into the theme of the event and we reserve the right to cancel any booking at any time and issue a refund.
You can sell any legal UK item that fits in with the Geek, TV, Film, Comic theme of the event. Please remember to keep your dealer tables “Family friendly” we do not allow anything adult or sexually orientated. It is the traders responsibility that they comply with any licensing terms for items they sell.
Items we will not allow to be sold:
1. Alcohol in any form. 2. Smoking, Tobacco or Vaping Merchandise. 3. Pirated DVDs, Blu Rays or CDs 4. Bladed weapons 5. Any material or merchandise that advertises or commemorates any NOR-CON event. 6. External Charity or Informational organisations without prior permission.
We do not accept any external charities to purchase trader pitches unless by prior agreement. Please email us via our Contact Us page.
There is ample parking at the rear of the venue for traders and directions to a designated trader parking area will be sent to you before the event.
Each dealer booking will come with 2x unique dealer wristbands to cover the first table.
Additional tables booked will be allocated 1x wristband per table to a maximum of 4x wristbands per dealer. Dealers will be required to wear their wristbands for the entire event. Lost, damaged or misplaced wristbands will need to be replaced at the standard admission rate.
No, we do not supply table covers of any type.
You must supply these and ALL tables must be covered.
Yes – you can use backing boards and shelves as long as they are kept within your pitch area and are no higher than 2.5m
It is traders responsibility to ensure all backing shelves and display boards/racks are secure.
NOTHING can be affixed to the venue walls. Any damage to the event location will be billed to the relevant pitch holder.
There will be a limited WiFi service available. There is a 4G coverage in the area though.
We have a NO refund policy here at NOR-CON. All pitch sales are full and final and we cannot offer a refund. If you can no longer attend, please let us know.
We regret that at NO point is any of your stock, items or personal belongings covered under NOR-CON insurance.
We would recommend that all traders/exhibitors maintain relevant valid Public Liability Insurance with a reputable insurer throughout the event against their liability to third parties with a minimum limit of £3,000,000. (This is relatively inexpensive to setup)
The Exhibitor is recommended that they have adequate, insurance to cover all liabilities, including event cancellation and curtailment, as well as loss or damage to the Exhibitors property. The Exhibitor also agrees to indemnify NOR-CON Events Limited, its staff, representatives and associated partners against all or any claims, which may arise.
Please note that when placing your pitch/exhibitor booking you are accepting the above Terms & Conditions and having read, understood and accepted our Exhibitor FAQ’s.